Each field in this form represents one piece of the file name.

• Digit

Here you specify the number of digits for the Number field. It should be large enough to accommodate all the files you intend to catalogue for each code.
• Code

The code is the primary key for your data set so it is not only required but it must be the first piece of the file name.
• Number

Inserts a number which will be unique for the code selected. The number is also required or else you will quickly get conflicts in your file names but it can be anywhere except at the beginning. Generally it should come after the Code, the first delimiter following the Code or after a Variable (if you want to sort on variables instead of numbers).

Note: It is a good idea to have the second piece be a delimiter so that there is no risk in having partially conflicting codes (i.e. "record" and "recording") and it is best if that delimiter is an underscore ("_") in order to get a sensible sort from Windows which doesn't seem to recognize a dash ("-")

The rest of the pieces are optional:

• Author

This defaults to the logon ID but can be changed at the time of cataloguing
• Delimiter "-", Delimiter "." Delimiter "_"

The delimiters can be put anywhere in the filename except at the beginning. They are used to improve readability and, if using CartHtml,
• to separate similar codes (re and record for instance)
• to create groupings such as dates (.yyyymmdd can be used to create a page for the
year or any specific day)
• d

Inserts a number for the day, a single digit for days 1-9 and 2 digits for 10-31 (a foolish choice because of sorting anomalies but some people might want it)
• dd

Inserts a two digit number for the day, padding days 1-9 to read 01_09
• mm

Inserts a two digit number for the month (01-12)
• mmm

Inserts a three character contraction of the month (Jan, Feb, Mar, etc.)
• Variable

This is a free string that can be used to make sub groups within a code or to override the default sorting caused by the Numbers
• yy

Inserts a two digit number for the year (99, 00, 01, etc)
• yyyy

Inserts a two digit number for the year (1999, 2000, 2001, etc)

The form below would create simple file names in the form code-Number with an optional variable after the delimiter.
For example code-001
or, using the variable code-a001

The next example would create more complex file names in the form code_Number_Author.yymmdd
with an optional variable after the first delimiter.
For example code_001-sn.050110
or, using the variable code_a001-sn.050110

Caution:

This is not as simple as it sounds, at least not yet, so it is best to give some serious thought to your file name structure before you start.

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Inquiries to: steve@icomos.org

Generated by: CART
(Tue Mar 08 12:38:45 2005 )