The Cataloguer Form
This is the form from which you actually do the cataloguing.
It is divided into several areas:
At the top left are three radio buttons which determine which functions you will be using.
These determine the directory, and the underlying table, to which the rest of the
form is referring. Depending on which of these buttons is selected the rest of the form
will be somewhat altered.
The next section contains the parameters used to create the file names.
Selecting a Code from the drop-down list is required to
a file though you can
it without entering any of these values.
New Codes can be added by selecting the
beside the field.
The Number presented will be one higher that the highest currently in the table
for the selected Code. You can enter any number you like in this field, though you are asking for
trouble if it is already used and you will be asked to confirm such irresponsible behaviour. The
drop down list will show you any numbers lower than the default which are available.
You can enter any date you wish and a list of previously used dates is available if you
wish to select one of those. The default is either the file's "Modified" date or, if the file is a
JPEG, the date in the header (if it has one).
are as follows:
Only if a JPEG header date is available will this option be enabled. Selecting it will insert the
date from the header in the Date field.
Inserts the file's "Modified" date into the Date field.
Inserts the date selected when you log on.
Opens a calendar from which you can select a date
This field is available for any use at all. It does not accept spaces or any special
characters and is limited to 8 characters.
Defaults to the
but can be changed to that of any valid user.
New users can be added by selecting the
beside the field.
Below the Naming Variables box is the name of the corresponding file. It differs
depending in which directory you are working.
it will show the name that will be given to the file if it is catalogued
and the browse button beside it will be disabled.
it will show the name of the Source of that Catalogued file
and the browse button will open the Used Catalogued files directory for
Below this file name is a box containing the data fields not involved in file naming.
These can only be edited in the Source and Rejected views.
Keywords are selected using the form above. Double click the word to move it
into the opposite column or highlight a word and then click the arrow to move it in that
direction. New keywords can be added to the list by clicking the
button at the top of the left column.
The keywords will persist from file to file but can be cleared from the main form
by clicking the
A free text field which can be used in any way you wish. When using
it is typically used as the caption for images or multi-media files in the generated web
Another free text field which can be used in any way you wish. Our policy has
been to use the
to describe the object, while the
are used to describe the recording of the object (photo, exposures, the measuring
At the very bottom of the left side of this form is the Message Window
If active it will contain a message indicating the last transaction and generally if
there is a message in this area the
button to its right will be enabled. The action described in the message box is the one
that will be undone if the Undo button is selected.
At the top and to the right of the directory selection buttons are three buttons:
This is available only in the
Update is used to replace an already catalogued file with an updated version of the same
Selecting this button will open a file browser in the Source directory from which you will
be expected to select a file of the same type as the catalogued file.
A copy of this file will replace the currently catalogued file and the original will be sent to
the Used files directory.
This should only be necessary when other things are happening to the current
directory. For instance if you copy a new file into the Source directory or edit an image
or text file you will have to refresh to update the display and the underlying table.
- Table View
Opens the underlying table with the focus on the current record.
Double clicking on any record in the
will return you to the
form at that record
Editing is not possible in Table View
Under these buttons are the Filters.
- On the left is a drop down listing of the file types (extensions) in your data set, which
you can use to limit the files you are dealing with to a single type
- On the right is a similar drop down listing of the Codes which can be used to filter the
contents of the current table so that only files of the selected Code are displayed.
is available only in the
Below this is the Viewing Area
It can show either
If the file is neither of these and cannot be displayed a message to that effect will be
File types that will not display properly in this window can be viewed by clicking
below the Navigation buttons.
Under the Viewing Area is a row of Navigation Buttons
These will allow you to scroll through the files in the directory you have chosen.
Once you have selected one of these buttons you can scroll using your arrow
keys instead of constantly abusing your rodent.
The next group of buttons are those which initiate the actual Cataloguing actions.
They differ slightly depending on which view of the catalogue is currently chosen.
In all cases the small button labelled with a
will open the
Extensions and Editors
table where you can identify the types of files you will be using and your preferred editor for
- Open Source File
Opens the current file (in the Source directory) for editing.
Makes a copy of the current file, giving it the system generated name, and puts it
in the Catalogue directory along with its shadow file (.TIK). It then moves the current
file to the Used Files directory.
Moves the current file from the Source directory to the Rejects directory
- Open Rejected File
Opens the current file (in the Rejected directory) for editing.
Makes a copy of the current file (in the Rejected directory), giving it the system generated
name, and puts it in the Catalogue directory along with its shadow file (.TIK). It then moves the
current file to the Used Files directory.
Moves the current file from the Rejects directory to the Source directory.
- Open Catalogued File
Opens the current file (in the Catalogue) for editing.
Moves the current file from the Catalogued directory to the source directory and opens it for
cataloguing populating the form with the data from the shadow file.
The file can then be Re-catalogued with different parameters or rejected.
Deletes the catalogued file and its .TIK from the Catalogued directory and moves
the source file back to the Source directory.
At the bottom of the right side of the form is a final row of buttons
Rolls back the last action as described in the message box to the left of this
Launches a compiled version of this dicument
Closes the form and returns you to the
Files Referenced for "catalog"
Generated by: CART
(Tue Mar 08 12:38:47 2005